Margaret River Toy Library

MARGARET RIVER TOY LIBRARY INC.

MEMBERSHIP RULES

Margaret River Toy Library is a non-profit, community organisation that provides families the opportunity to borrow a variety of educational and recreational toys for young children. It is coordinated by a volunteer committee and funded by fundraising, grants, donations and membership fees.

DISCLAIMER: Please choose toys carefully and appropriate to your child’s age.

The toy library committee accepts no responsibility for damage or injury to any person or child as a result of the use or misuse of toys or property of the Margaret River Toy Library Inc.

1. MEMBERSHIP AND FEES

As a member of the Margaret River Toy Library, it is understood that you undertake to observe the following terms, conditions and rules, established by the committee. Membership options are as follows:

Membership Type	3 Months	6 Months	12 Months
Participatory	$40	$50	$75
Participatory (concession*)	$25	$35	$50

Keyholder / co-ordinator			$20
Grandparent	-	$20	$40
Committee member (position)	free	free	free

* Concession memberships available to Health Care Card holders.

PARTICIPATORY

- Full toy borrowing rights

- roster obligations, generally one to two sessions per quarter

- Where possible, assist with fundraising and annual stocktake (mandatory).

GRANDPARENT

- Full toy borrowing rights

- Roster duties and other volunteer assistance is optional

- Where possible, assist with fundraising and busy bee events.

COMMITTEE MEMBER

- Additional toy borrowing rights (up to six toys)

- Friday or Saturday roster obligations, generally two to three sessions per quarter

- Fulfil the duties of the designated committee position

- Expected to help run fundraising and annual stocktake.

- Expected to attend quarterly committee meetings.

2. LOCATION AND OPENING TIMES

The toy library operates from the Margaret River Community Resource Centre at the corner of Tunbridge and Farrelly streets, Margaret River. Parking is accessed from Farrelly Street.

Opening hours are:

SatuMondays between 9.30am - 11:00am.

- Saturdays between 9.30am and 11.00am.

Please arrive at least 10 minutes before closing time when returning toys.

3. ROSTER (for participatory members only)

Onetwotwo toy library members will staff the toy library at each session. Participatory members are asked to be available throughout the year for either Wednesday or Saturday roster duty (roughly once every eight to ten weeks). Please nominate your preferred roster day when joining the toy library.

If you are unable to attend then it is your responsibility to make a swap with another member and contact the committee member rostered on for that day to advise you have made a swap.

Your partner or another adult family member are welcome to take your place.

A $10.00 fee will be charged if you do not fulfil your roster obligation and membership will be suspended until the fee is paid, or an alternative shift is undertaken.

4. BORROWING RIGHTS

Fam

members can borrow up to six toys at a time.

Toys can be borrowed for two weeks.

A late fee of $1.00 per toy, per week applies for overdue toys if they are returned over one month past the due date. This is payable on return of overdue toys. Borrowing rights will be suspended until overdue fees are paid.

Toys must be returned in a CLEAN & DRY CONDITION.

5. DAMAGE OR LOSS

A certain amount of reasonable wear and tear is anticipated, but members will be held responsible for damage or loss.

To minimise wear and tear, please store outdoor toys out of the weather, especially away from direct sunlight. Consider if toys are only suited for indoor play.

Batteries will be replaced by the toy library. Please advise if batteries need to be replaced when you return a toy.

If a toy is damaged or parts lost, $5.00 is payable per missing or damaged piece. Alternatively replacements parts can be provided by the member. If a complete toy is lost or damaged, its full value must be paid for or replaced with a new toy. Please consider the value of each toy you borrow before taking it home.

The bag or container housing the toy is classified as part of the toy, and must be replaced if damaged.

6. MANAGEMENT COMMITTEE

The toy library committee oversees the running of the toy library. If you are interested in volunteering on the committee (benefits include reduced membership rate and an access key), please advise the President or committee member on roster duty.

CHILD SAFETY POLICY

NOTE: If you believe a child is at immediate risk of abuse phone 000.

INTRODUCTION

Margaret River Toy Library is committed to promoting and protecting the interests and safety of children. We have zero tolerance for child abuse. We are thereby committed to complying with the National Principles for Child Safe Organisations and all the compulsory minimum standards for organisations that provide services used by children and young people, to help protect children from harm.

Everyone working at Margaret River Toy Library is responsible for the care and protection of children and reporting information about child abuse.

APPLICATION

This policy applies to all staff, contractors and volunteers and to the broad range of situations where interaction with children and young people may occur in the delivery of toy library services.

PURPOSE

The purpose of this policy is to:

ensure that all staff, contractors and volunteers engaged by Margaret River Toy Library are aware of the organisation’s commitment to creating and maintaining a child safe environment that meets the required minimum standards
facilitate the prevention of child abuse within our organisation
establish the framework for an organisational culture of child safety
outline the responsibilities that various parties have for identifying possible occasions for child abuse, for establishing controls and procedures for preventing abuse, and for detecting abuse when it occurs
provide guidance to staff, contractors and volunteers as to action that should be taken where they suspect any abuse within or outside of the organisation
provide a clear statement to staff, contractors and volunteers forbidding any such abuse
provide assurance that all suspected abuse will be reported and fully investigated.

OUR COMMITMENT TO CHILD SAFETY

Margaret River Toy Library is committed to promoting and protecting the best interests of children involved in its service, and to providing a child-safe and child-friendly environment for all children and young people who engage with the organisation. Our organisation is committed to complying with the National Principles for Child Safe Organisations and state child safety standards to help protect children and young people from harm.

All children, regardless of their gender, race, religious beliefs, age, disability, sexual orientation, or family or social background, have equal rights to protection from abuse. We have zero tolerance for child abuse, and all allegations and safety concerns will be treated very seriously and consistently with our policies and procedures.

Everyone working at Margaret River Toy Library is responsible for the care and protection of the children using our services and reporting information about suspected child abuse.

Child protection is a shared responsibility between the Margaret River Toy Library and all staff, contractors, volunteers, associates, and members of our community.

We will consider the opinions of children and use their opinions to develop child protection policies.

We respect all children and young people and support them to be safe, happy, and empowered.

We are committed to the cultural safety of children, and pay particular attention to the safety and cultural safety of the following groups of children, in recognition of their increased vulnerability, and diverse and unique identities and experiences:

Aboriginal and Torres Strait Islander children and young people

children from culturally and linguistically diverse backgrounds

children living with a disability

children who identify as lesbian, gay, bisexual or trans

children who are intersex, non-binary or gender diverse

children in and out of home care and the youth justice system.

OUR APPROACH TO CHILD SAFETY

In continuing to implement and promote a child-safe system of work, we will:

develop an environment in which children feel listened to and valued, and in which their concerns are acted upon, including encouraging and allowing children to participate in decisions important to them

consult with staff, contractors and volunteers and other appropriate parties, including families and children

assess and manage the risk of abuse to children who interact with our organisation, including through recruitment practices and online

take a proactive approach to child safety, including fostering a culture of openness that encourages all staff, contractors and volunteers to report any concerns of child safety and supports them in this process

report suspected abuse, neglect or mistreatment promptly to the appropriate authority, whether or not the law requires reporting

ensure children know the options available to them if they are concerned or feeling unsafe, and foster an environment where children are safe to raise such concerns

recruit staff, contractors and volunteers who are suitable to work with children and provide high quality training, supervision and professional development to staff, contractors and volunteers as appropriate.

have policies, procedures and supports in place to reflect these commitments, and review these regularly.

AUTHORISATION

Name and signature of Board Secretary

Corinne Westaway

25th of July 2024 Margaret River Toy Library 4

CHILD SAFETY PROCEDURES

RESPONSIBILITIES

All staff, contractors and volunteers are responsible for the safety and wellbeing of children and young people who engage with our organisation. All staff, contractors and volunteers are expected to act in accordance with our Code of Conduct in their physical and online interactions with children and young people under the age of 18 years.

The Margaret River Toy Library committee has ultimate responsibility for the detection and prevention of child abuse and is responsible for ensuring that appropriate and effective internal control systems are in place. The Margaret River Toy Library committee is also responsible for ensuring that appropriate policies and procedures and a Code of Conduct are in place.

The President is responsible for:

dealing with and investigating reports of child abuse

ensuring that all staff, contractors and volunteers are aware of relevant laws, organisational policies and procedures, and the organisation’s Code of Conduct

ensuring that all adults within our community are aware of their obligation to report suspected sexual abuse of a child in accordance with these policies and procedures

ensuring that all staff, contractors and volunteers are aware of their obligation to observe the Code of Conduct

providing support to staff, contractors and volunteers in undertaking their child protection responsibilities.

All Margaret River Toy Library committee must ensure that they:

promote child safety at all times

assess the risk of child abuse within their area of control and eradicate or minimise any risk to the extent possible

educate those under their supervision whether they are staff, contractors or volunteers about the prevention and detection of child abuse

facilitate the reporting of any inappropriate behaviour or suspected abusive activities.

Toy Library Key Holders should be familiar with the types of abuse that might occur within a toy library environment and be alert for any indications of such conduct. 5

All staff, volunteers and contractors share responsibility for the prevention and detection of child abuse, and must:

familiarise themselves with relevant laws, the Code of Conduct, and our policy and procedures in relation to child safety, and comply with all requirements

report any reasonable belief that a child’s safety is at risk to the relevant authorities (such as the police or the state child protection service)

report any suspicion that a child’s safety may be at risk to their supervisor or the President (or, if their supervisor/President is involved in the suspicion, to a responsible person in the organisation)

provide an environment that is supportive of all children’s emotional and physical safety.

DEFINITIONS

Child means a child or young person who is under the age of 18 years.

Child protection means any responsibility, measure or activity undertaken to safeguard children from harm.

Child abuse means

a sexual offence committed against, with or in the presence of a child, whether or not a criminal proceeding in relation to the offence has been commenced or concluded, or

sexual misconduct committed against, with or in the presence of a child, or

physical violence committed against, with or in the presence of a child, or

any behaviour that causes significant emotional or psychological harm to a child or significant neglect of a child.

Child sexual assault is any act which exposes a child to, or involves a child in, sexual processes beyond his or her understanding or contrary to accepted community standards. Sexually abusive behaviours can include the fondling of genitals, masturbation, oral sex, vaginal or anal penetration by a penis, finger or any other object, fondling of breasts, voyeurism, exhibitionism, and exposing the child to or involving the child in pornography. It includes child grooming, which refers to actions deliberately undertaken with the aim of befriending and establishing an emotional connection with a child to lower the child’s inhibitions in preparation for sexual activity with the child.

Non-member volunteers are people volunteering at the toy library who are not members of the toy library.

Reasonable grounds for belief is a belief based on reasonable grounds (see below) that child abuse has occurred when all known considerations or facts relevant to the formation of a belief are taken into account and these are objectively assessed. Circumstances or considerations may include the source of the allegation and how it was communicated, 6

the nature of and details of the allegation, and whether there are any other related matters known regarding the alleged perpetrator.

A reasonable belief is formed if a reasonable person believes that:

the child is in need of protection, or

the child has suffered or is likely to suffer significant harm as a result of physical injury, or

the parents are unable or unwilling to protect the child.

A “reasonable belief” or a “belief on reasonable grounds” is not the same as having proof, but it is more than mere rumour or speculation.

A “reasonable belief” is formed if a reasonable person in the same position would form the belief on the same grounds. For example, a “reasonable belief” might be formed if:

a child states that they have been physically or sexually abused
a child states that they know someone who has been physically or sexually abused (the child may be talking about themselves)
someone who knows a child states that the child has been physically or sexually abused
signs of abuse lead to a belief that the child has been physically or sexually abused.

Session leaders are volunteers who run toy library opening sessions that involve supervising other volunteers.

Supervisor is a person overseeing the work of a staff member, volunteer or contractor. This could be a toy library manager, session leader or President depending on the individual’s role.

Toy librarian is anyone paid to work in a toy library.

Toy library manager is a senior toy librarian who has other staff reporting to them.

TOY LIBRARY OPERATIONS

Children should never be left in the care of toy library staff or volunteers. Parents/guardians must always supervise their children at the toy library, so that two adults will be present when there are children (other than staff/volunteer’s own children) in the toy library.

Margaret River Toy Library will ensure that child safety is a part of its overall risk management approach. 7

TRAINING

Margaret River Toy Library is committed to ensuring that staff, contractors and volunteers have access to appropriate induction and ongoing training in relation to their child safety responsibilities, including our child safety policies and procedures and the Code of Conduct.

Training will be available through Toy Libraries Australia for staff and volunteer leaders. This training will include how to identify, assess and minimise the risk of child abuse and detect potential signs of child abuse.

REPORTING

All staff, volunteers and contractors are responsible for reporting child safety concerns to their supervisor (e.g. toy library manager or session leader) or the President as soon as possible after receiving such information or forming a belief that a child is at risk.

In situations where the supervisor is suspected of involvement in the activity, or if the person having the suspicion does not believe that the matter is being appropriately addressed or dealt with, the matter should be reported to the President.

Supervisors must report complaints of suspected abusive behaviour or misconduct to the President.

If any staff member or contractor has a reasonable belief that reportable conduct may have occurred, then they must report the incident to the President directly and immediately. If the incident potentially involves a criminal offence, the incident must also be reported to the local police station or by calling 000 after consulting with the President if reasonably practicable.

Reportable conduct includes the following incidents:

a sexual offence committed against, with or in the presence of, a child, whether or not a criminal proceeding in relation to the offence has been commenced or concluded

sexual misconduct committed against, with or in the presence of a child

physical violence committed against, with or in the presence of a child

any behaviour that causes significant emotional or psychological harm to a child

significant neglect of a child.

Where a law enforcement agency is seeking to investigate child safety concerns, staff members, contractors and volunteers must co-operate to the best of their ability.

Our President can be contacted by email at mrtoylibrary@gmail.com or by phone on 0412290554. 8

INVESTIGATING

If the appropriate child protection service or the police decide to investigate a report, all employees, contractors or volunteers must co-operate fully with the investigation.

Whether or not the authorities decide to conduct an investigation, the President will consult with the authorities to determine whether an internal investigation is appropriate. If it is decided that such an investigation will not conflict with any proceeding of the authorities, the President may decide to conduct such an investigation. All employees, contractors and volunteers must co-operate fully with the investigation.

Any such investigation will be conducted according to the rules of natural justice including the right to be heard, the right to be treated without bias, and a decision being based on relevant evidence.

The President will make every effort to keep any such investigation confidential; however, from time-to-time other staff and volunteers may need to be consulted in relation to the investigation.

After an initial review and a determination that the suspected abuse warrants additional investigation, the President shall coordinate the investigation with the appropriate investigators and law enforcement officials. Internal or external legal representatives will be involved in the process as deemed appropriate.

RESPONDING

If it is alleged that staff member, contractor or volunteer may have committed an offence or breached the organisation’s policies or its Code of Conduct, the person concerned may be stood down (with pay, where applicable) while an investigation is conducted.

Standing down of a staff member, contractor or volunteer during an investigation does not imply that the individual has committed an offence or breached the organisation’s policies or its Code of Conduct and should not be considered as a disciplinary action.

If the investigation concludes that on the balance of probabilities an offence (or a breach of the organisation’s policies or Code of Conduct) has occurred then disciplinary action may follow, up to and including dismissal or cessation of involvement with the organisation.

PRIVACY

Margaret River Toy Library will respect the privacy of the individuals involved unless there is a risk to someone’s safety. We will have safeguards and practices in place to ensure that any personal information considered or recorded remains confidential. Information will be provided to relevant authorities in compliance with State, territory or federal law as required.

In accordance with privacy laws, everyone is entitled to know how the personal information will be recorded, what will or can be done with it, and who may be able to access it. 9

REVIEWING

Every two years, and following every reportable incident, a review shall be conducted to assess whether the organisation’s child protection policies or procedures require modification to better protect the children under the organisation’s care.